The following are the 7 main sections of a building preventive maintenance checklist used for regularly inspecting buildings: You can also view or download the detailed building maintenance checklist in PDF if you like. Replace interior and exterior faucet and showerhead washers if needed. Place a new roll of paper towels and make sure there is an extra one under the sink. What are the most important home maintenance tasks? All areas of the property will need maintenance at some point, whether it is a 20-room motel or a mega-resort with thousands of rooms. Learn how to quickly find and select a qualified tenant while following the law. Common area maintenance is a blanket term covering the upkeep of all common or shared areas in a commercial or multifamily property that are not specifically rented by any one tenant. July 2022. Once youve found a tenant for your property, you will want them to see that youre actively working to improve or maintain their workspace. Tenants and customers have a better experience, helping to keep rent revenues up and property vacancy low. Lights. This means inspecting the exterior of any and all properties, including clubhouses, gyms, offices, and other buildings. Completed maintenance reports can be more powerful and detailed with the ability to easily include photos with annotations to pinpoint key findings. Repair or replace caulking and weather stripping around windows, doors, and mechanicals. At HOMEE, we are proud of the technology we create; however, our technology is only most effective if it can be accessed and used by all, including those with disabilities. Share the report across the team in a format of your choice: weblink, PDF, Word, or CSV. All Rights Reserved. Inspect electrical wires routinely to keep your system updated and safe. Common area maintenance can be broken down into two separate categories: controllable and uncontrollable expenses - very creative names, I know. Are safety signs and equipment labels in good condition? . This maintenance checklist involves multiple tasks depending upon the specific organization or business. What is the visual and physical condition of the equipment, machine, or facilities? A building maintenance checklist template is used to advise property owners on the preventative maintenance measures to take on their properties. Calibrate machines. Test water heaters and boilers, along with backflow prevention systems on both residential and commercial property. Also, it plays a vital role in providing an opportunity to ensure the growth of maintenance. Check piping and insulation, inspect air compression lines, and check for leaks around tubing and fittings. One of the most challenging, and sometimes overlooked, annual procedures for commercial property owners is the annual Common Area Maintenance (CAM) Reconciliation. Instead of waiting until some aspect of the property breaks down or truly becomes an issue prior to fixing it, conduct preventative maintenance. Use this home maintenance checklist to help schedule seasonal updates, repairs, cleaning, and a handful of monthly tasks. By regularly inspecting the property, youll be able to plan out which items need to be taken care of now and what can be put off until later. Preventive maintenance checklist for machines: Make sure that machine is clear of debris before and after the shift begins. You dont have to know everything. Today we are going to give you the only building maintenance checklist youll ever need, one that you can download, save as a template, and continue adding to as you build your portfolio. The 1% Rule - The 1% rule helps investors plan for their rental property maintenance checklist by assuming that annual costs could add up to at least 1% of the property's value. Replace worn or damaged tools. Maintenance checklists and logbooks are tools used by technicians to document equipment maintenance inspections. Remove and empty trash. At the end of each year, the property manager or owner of the building will reconcile the charges. But someone has to take responsibility for maintaining that area, right? Having been fully equipped with the information above, you can start building your checklist. CAM is typically calculated on an annual basis and billed to the tenants monthly with rent. What Is an Apartment Maintenance Checklist? When creating your own checklist, you can use other existing templates as a guide, and work from there to tailor it according to your distinct needs. As an additional rent expense, it is not intended to be a profit-center for your landlord and makes up one of the three nets in triple net (NNN). Building exterior questions can be like: Building maintenance managers often experience difficulty in controlling overall operational costs and day-to-day performance, recordkeeping, and data analysis of building maintenance reports. Replace the batteries in smoke and carbon monoxide detectors. Don't worry if the weather is already heating up; most of these tasks are indoors: The most important home maintenance tasks to keep your home safe and running smoothly are cleaning out gutters each spring and fall, cleaning and inspecting the HVAC twice a year and changing filters monthly, cleaning out clogs in plumbing, and checking for leaks and damaged pipes. First aid kits in public areas are fully stocked, including eye wash bottles, respirators, and disinfectants. The components of a maintenance checklist are: Ensure that machinery is clear of any debris, before and after every shift. A commercial building maintenance checklist aims to help facility managers ensure their occupants that the roofing, HVAC, plumbing, lighting, and electrical systems function properly and remain safe for routine use, especially after severe storms. 50+ Sample Maintenance Checklists Preventative Maintenance Checklist download now Bioretention Maintenance Checklist download now System Operation Maintenance Checklist download now Preventive Maintenance Checklist download now Sample Maintenance Checklist Template download now Equipment Maintenance Checklist download now So, if a property is valued at $200,000, a landlord can expect to spend around $2,000 on yearly maintenance. Extending equipment life. We are not a propertymanagement firm. However, it is possible to cap how much these expenses can fluctuate from year to year, which well cover later in the article. However, if CAM turned out to be more expensive than estimated, the tenants will be responsible for making up the difference. So, CAM charges are usually distributed among all the buildings occupants. Unlimited reports and storage for premium accounts. Any content found in the HemlaneAcademy is not a substitute for advice and ideas from a qualified legal source or expert. FILE TO DOWNLOAD OR INTEGRATE Free Rental Property Maintenance Checklist Download as PDF Download as Word Doc Download as Google Doc Open for Business: The Insiders Guide to Leasing Commercial Real Estate. Focus on Security. Check the condition of paint and walls, look for broken windows or doors, and examine the condition of stair railings and fencing. Depending on how the clauses are worded or negotiated, these annual increases may be cumulative or compounded. A maintenance audit is a formal process for collecting and evaluating objective data to determine if your maintenance processes are delivering what you need from them. Perform paperless maintenance inspections with your mobile device, take photos and generate comprehensive reports while on-site. Below are the 3 steps to building an effective maintenance checklist. Instead of the tenants arguing over who is responsible for taking care of the common areas, the responsibility falls to the landlord and / or property management company. Trained professionals can follow this template as a guide when performing inspections: This IT maintenance checklist is used by IT professionals and managers to ensure the continuous and optimal working condition of computers. Each tenant is only responsible for their prorata share which is the percentage of the tenants rented space vs the total . Safety Safety signs such as emergency exit and parking lot signs are in good condition and easily seen. Heres the complete guide on everything you need to know about NNN (triple net). Learn everything you need to know to start investing in office, retail, industrial, and multifamily real estate. This template can be used, A heavy vehicle maintenance checklist is used to identify problems and mechanical issues of heavy vehicles. You lose $1,000+ for evictions. Mend cracks and gaps in the driveway and walkway. CAM expenses essentially determine how much money a tenant will contribute to the upkeep and maintenance of the surrounding shopping center owned by the landlord. Finding and leasing commercial real estate is often new for most business owners. In fact, many landlord leases have changed the CAM caption to "operating costs." Dust lamps, and clean lens surfaces. Check for These Signs, How to Install a Hardwired Smoke Detector, How to Prep Your Homes Hose Bibs for Winter, The 8 Best Pressure Washers to Scour Away Dirt in 2023, According to Testing, How to Replace a Showerhead for a Spa-Worthy Bathroom. Thats where youll need a commercial build out. 2. Common Property Management Repairs and Maintenance The basis of your checklist should consist of regular (often quarterly) checks on safety features as well as appliances and amenities your tenants rely on year-round. Check machine's fluid levels and replace filters if necessary. should be investigated to ensure that those charges are appropriately spent on maintaining the common areas of the property. Your wireless carrier's message and data rates may apply. 4. Its not common, but its also not unheard of that property owners will pass 100% of an employees salary onto a shopping center when that employee only spends 30% of their time working on that property. There are seven key benefits to having a regular building maintenance program: A good building maintenance checklist should include the following items to ensure that asset values are being maintained and the health and safety of the building occupants and general public arent put at risk. For a $2,000 monthly rental: Equipment maintenance involves the continuous process of checking, repairing, and servicing operating equipment to ensure businesses can operate without interruption. Consider replacing parking lot lights as a group to reduce the expense of one-off bulb replacement and lighting repairs. Common area maintenance is a blanket term covering the upkeep of all "common" or "shared" areas in a commercial or multifamily property that are not specifically rented by any one tenant. Lubricate bearings on circulation pumps, then check the system by running control tests. Investment strategies, leasing & management tips, market updates, and more. Building Maintenance Checklist Template 2. These charges arent just found on any property that has multiple tenants. Handyman professionals have all the tools and expertise necessary to help you cross off tasks on your apartment maintenance checklist. Smoke detectors and carbon monoxide systems are functioning properly and batteries are fully charged/replaced regularly. Take advantage of mobile-ready building maintenance checklists to never miss another maintenance check, proactively resolve detected issues, and maintain facility management standards. It is used by certified technicians to prepare for the DOT annual vehicle inspection. Our digital offerings will be tested on a periodic basis with assistive technology such as screen readers and screen magnifiers, and with users with disabilities who use these technologies.Please be aware that our efforts are ongoing. If you do encounter an accessibility issue, please be sure to specify the web page or app screen in your email, and we will make all reasonable efforts to make that page accessible for you. You lose $1,000 if you have your rental on the market for 15 additional We use cookies to provide necessary website functionality and improve your experience. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Are fire alarm systems tested and working? Building and Grounds Maintenance Checklist 3. To get started, try Buildium for free with a free 14-day trial. to resolve other issues by delegating to the appropriate personnel and setting the severity and due date. Common Areas Maintenance Checklist. Buildings that arent maintained properly lead to costly repairs, lost rental income from frustrated tenants and vacancy, and a general decline in asset value. Like a regular health check-up, a home maintenance schedule is important for every house's upkeep. Inspect electrical outlets and light switches for missing or damaged receptacle covers. The specific property maintenance services that are included in CAM charges can vary depending on the type of space being maintained, whether any damage has occurred, and if any upgrades are being made to the common area. A restaurant maintenance checklist is a form used by restaurant owners, managers and head chefs to ensure that every part of their restaurant is working properly. While building maintenance takes a lot of time and effort, a good building maintenance checklist is worth its weight in gold. If youre looking to underwrite single tenant triple net (NNN) investments, look no further. Clean or replace air filters as necessary depending on the level of use, usually monthly or quarterly. Sign ups only take 30 seconds with no credit card required. HVAC contractors and property managers can follow these template instructions when performing their inspection: A fire extinguisher maintenance schedule template is used to conduct a monthly fire extinguisher inspection to determine if the equipment meets the standards and safety measures for any emergency purposes. Common areas (e.g. hbspt.cta._relativeUrls=true;hbspt.cta.load(4495544, 'cd4d9b3b-91c4-44ea-a78c-6fb118bb4430', {"useNewLoader":"true","region":"na1"}); Copyright 2023 HOMEE, Inc. All rights reserved. All templates are 100% customizable and can be used for free on the SafetyCulture mobile maintenance app. Are all doors in proper operation and exits not obstructed? This is because computing CAM impounds paid against actual expenses . Plumbing systems should be inspected according to a regular schedule, such as before periods of heavy summer use or preventive maintenance prior to the start of winter. Regardless of what type of building you occupy, you will probably pay common area maintenance charges (CAM). While the additional rent isnt exactly negotiable, tenants can put a cap on their responsibility. Ideally, you should deep-clean your home at least twice a yearonce in the spring and once in fall. As you require, you can add maintenance checklist lines to a work order job. A commercial kitchen maintenance checklist is a comprehensive guide to cleaning and maintaining the different areas of your kitch en. Everything You Need to Know about Tenant Improvement Allowances (TIA), 5 Expenses You Need to Know before Leasing Retail Space, Commercial Real Estate Underwriting Model, Commercial and Multifamily Underwriting Model Bundle, Single Tenant Net Lease Underwriting Model. Building Maintenance Checklist | SafetyCulture. That concept has given way to clauses that cover all of a landlord's retail development operat-ing costs. Below are some of the key benefits of performing regular maintenance: Regular maintenance checks partnered with an effective maintenance checklist can help avoid further equipment failure and prolong their lifespan. Are faucets, toilets, and showers operational and in good working condition? The template has been built to guide the inspector to perform the following: A generator maintenance checklist is used to ensure diesel generators are readily available in case of power outages and can provide good power quality. Her 5-year experience in one of the worlds leading business news organisations helps enrich the quality of the information in her work. Common areas are spaces used for or benefited by all tenants and include, but are not limited to, hallways, elevators, parking lots, lobbies, public bathrooms, and building security. Routine Maintenance Locks. You can customize this checklist according to your needs. A kitchen maintenance checklist is usually a form that outlines the areas your cleaning routine should cover, the cleaning procedures that each area commands and the tools you will need to get the job done. Check common areas for items like toilet paper, hand sanitizer, soap, paper towels, and other amenities you may offer. The actual amount of the CAM fee for any given tenant is proportionate to the share of the total space that they lease. To help you understand what goes into this process, we have prepared an example of a common truck maintenance checklist below. Sweep and mop the floors. Schedule an inspection in late summer or early fall before the heating season begins. This facility maintenance checklist can be used by maintenance supervisors to extensively assess a buildings structural condition and the performance of its assets and systems. Are fall protection harnesses and kits inspected? A school building maintenance checklist is used to assess the overall condition of the specific parts of a school building, Building Preventive Maintenance Checklist, A building preventive maintenance checklist is used to perform preventive maintenance on any type of building and preserve is roofing,, Commercial Building Maintenance Checklist, A commercial building maintenance checklist aims to help facility managers ensure their occupants that the roofing, HVAC, plumbing, lighting, and, A building maintenance schedule checklist is used by technicians to properly document all detected issues during weekly, monthly, quarterly, semi-annual,, A building maintenance checklist template is used to advise property owners on the preventative maintenance measures to take on their, This facility maintenance checklist can be used by maintenance supervisors to extensively assess a buildings structural condition and the performance. Step 1 Determine the Gross Leasable Area (GLA) of the property, or the amount of a building's square footage that can produce income through a lease. Start assessing your environment, you can use the SWOT analysis as a framework. Just tap the + button to efficiently enumerate and describe all the issues you find and take photos to be included in the building maintenance reports. Rental Maintenance & Repair - Who is Responsible? Maintain at least 55 degrees Fahrenheit in common areas. Check all machine fluid levels, air filters, and others. No job is too big or too small. Fences. Common area maintenance is an additional rent expense intended to cover any expenses involved with day to day operations of the property. In retail commercial property management, managing CAM is especially important because the appearance of common areas can impact the ability of renters to attract customers themselves. Prep Your Home for Winter with Our Fall Maintenance Checklist, Spring Cleaning Checklist: The Ultimate Guide to a Tidier Home, 15 Essential Home Maintenance Tasks Every Homeowner Should Know How to Do, 14 Home Maintenance Projects to Add to Your Spring To-Do List, 6 Things You Should Definitely Winterize Before Cold Weather Hits, The Ultimate Guide to Seasonal Landscaping Maintenance, This Monthly Cleaning Checklist Makes Tidying Up So Easy, What Is a Dormer? Urgent repairs can be assigned on the spot and receive the status of the tasks you delegate. How is the tenants portion of the common area maintenance costs determined? Equipment maintenance involves the continuous process of checking, repairing, and servicing operating equipment to ensure businesses can operate without interruption. Our handymen are qualified to repair everything from drywall, doors, windows and more. Verify the condensate drain pan is draining as designed. If your maintenance charges are capped, youll certainly want to control your costs so that you dont go over budget. This provides an opportunity to keep your facility in good operating condition and maintain its value. Look at it this way: When you lease a commercial building, you are paying for two separate areas, the usable area and the common area. Examine the condition of sidewalks, driveways, and the parking lot, including storm drains and removal of any broken glass or accumulated trash. Aside from the above comprehensive maintenance checklist, you may find the following resources useful. Once youve determined the specifics of your maintenance program, proceed with identifying the items or areas that will help achieve the goal of your maintenance program. Check around kitchen and bathroom cabinets and around toilets for leaks. Guest rooms may be inspected by housekeeping . Lamps. Usable Area A good building maintenance checklist will act as a guide to increase property value, keep rental income and cash flow strong, and help ensure the health and safety of a buildings occupants and the general public. The past that the maintenance system or any customarily required of common area maintenance audit checklist templates for which offers a hotel have been declared inhabitable and prepare a tool. Its important to determine exactly what is involved and covered in CAM. Jessica Bennett is an editor, writer, and former digital assistant home editor at BHG. Industrial Building Maintenance Checklist 5. Consider this: If a rental property has shoddy-looking common areas (run-down elevators, dingy lobbies, and trash-filled parking lots), renters may be driven away. These can include costs associated with the building walls, roof, exterior . Easily track all inspections completed and not completed by accessing one platform.